Module Flow Diagram
Accounts Receivables

RA (Running Account) Bills will be accounted based on the progress of the work. After certification from the client, necessary adjustments will be made in the books if required.

On approval of measurements by all concerned including client engineer, QS department will prepare bill abstract. Accounts department will verify the bill abstract and prepares memorandum of Bill payment by checking all recoveries.

On approval of memorandum of Bill payment by accounts department, Claimed RA voucher will be generated and posted in finance books.

After the Certification of the RA Bill, certified measurements (certified by client) will be entered in the system. Bill abstract and memorandum of payments will be prepared by accounts department as per the client’s certification. On approval of memorandum of payment by authorized accounts person, system will pass the necessary vouchers automatically. During this certified RA Voucher preparation, Provisional claimed RA voucher will be reversed and Certified RA voucher will be generated.

WORK IN PROGRESS:

The work in progress is the value of work which is not taken part into RA bills. The following are the scenarios, where the Work-in-Progress is accounted:

    1) At the time of accounting of Submitted / Certified RA bill

    2) At any point of time (the period, for which the RA Bill is not Submitted)

The Work-in-progress will be prepared by a QS person in the following steps.

    • BOQ Items which are not submitted / certified by the client will be identified from DPR and selected in Work-in-Progress screen.

    • Work-in-Progress Value of the identified BOQ items will be calculated by considering the Sale Price (BOQ Rate) / Cost Price (Sale Price – Profit Margin). Calculation sheet is enclosed (Annexure-II) for arriving Profit Margin on WIP.

    • Technical Authorization of Work-in-progress will be done by the authorized person.
    On approval by accounts department,
Scenario 1:
    a) If there is no Certified RA Bill(s) : At the time of Submitting RA bill, Work-in-Progress will be arrived from DPR (ie DPR – Submitted RA Bill(s)).

    b) If there are Certified / Submitted RA Bill(s) : At the time of Certification/Submission of RA bill(s), Work-in-Progress will be arrived from DPR (ie DPR – Certified RA Bill(s) total - Submitted RA Bill(s) total)
Scenario 2:
    a) Work-in-Progress will be arrived from DPR (ie DPR – Certified RA Bill(s) total - Submitted RA Bill(s) total)

In the above scenarios, the previous Work-in-Progress Voucher to be withdrawn and new Voucher will be passed for Work-in-Progress at Sale Price / Cost Price for the given date.


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