Goods Receipts
Functional Flow Diagram

The Goods Inward Note is the process to receive the material from various sources. The sources (receipt types) are

    1. Receipt from supplier – Other than Bulk
    2. Receipt from supplier – Bulk (Separate Trip Sheet Screen)
    3. Direct Cash Receipt
    4. Receipt From Sub-Contractor
    5. Receipt From Client
    6. Receipt From Other Jobs

GIN Number will be created automatically based on the specification.

1. Receipt from supplier - Other than bulk

Goods Inward Note against the purchase orders will be prepared through this receipt type. User will have the provision to prepare GIN against DC. If the user select the DC details then the material, transport details and other necessary information will be fetched from the DC. If user selects DC then Item code, Item Name, Attributes, Purchase UOM, Stock UOM, PO Quantity, Pending Quantity and DC Quantity will be displayed. User has to enter the Received Quantity based on the Purchase UOM. The tolerance quantity will be filled and field will be disabled or else user can modify the tolerance quantity.

2. Receipt from supplier - Bulk (Separate Trip Sheet Screen)

Goods Inward Note against the purchase orders will be prepared through this receipt type. User will have the provision to prepare GIN against trip sheets. At the time of trip sheets entry user has to enter the Book No., Serial Numbers based on the book, trip date, trip time, supplier information, PO information, item details, received quantity and transporter info if applicable, vehicle information, unloading location, Gate Pass information, Distance from quary etc., are to be captured.

Daily basis trip sheets are to be entered in the system and provision available to generate MRNs daily/weekly/fortnightly (Trip Sheet Entry Approval).

3. Direct Cash Receipt

Goods Inward Note against the “Cash purchase Requisitions” will be prepared by using this receipt type. During this receipt type, Warehouse, Bill Number, Bill Date, and the supplier information (Register / Un-register) and Employee related information to be captured. Based on the selection of item details, received quantity, Unit Rate and Rate template information are to be entered by the user.

4. Receipt from Sub-Contractor

Goods Inward Note against the work orders will be prepared through this receipt type. User will have the provision to prepare GIN against DC or directly without referring DC Details. If the user enters the DC details then the material and transport details will be fetched from the DC or else user has to select the sub-contractor and Work Order number to select the materials.

5. Receipt from Client

Goods Inward Note against the “Client – Recovery / Free-Supply” will be prepared by using this receipt type. User will have the provision to prepare GIN against DC or directly without referring DC Details. Item selection will be provided based on the terms defined in “Recovery” area of contract with the client. The value of the material will be arrived based on the recovery terms defined in the contract. If it is Free-Supply then during weighted average rate calculation these item will be considered.

6. Receipt from Other Jobs

Goods Inward Note against the ‘material transfers from other job(s)’ will be prepared through this receipt type. User will have the provision to prepare GIN against reference STN Details. If the user enters the STN details then the material and transport details will be fetched from the STN.

    (i) Material Details:
    The material information will be loaded based on the STN chosen. It contains the details of item name and its corresponding attribute, and Quantity. The amount will be displayed based on the STN selected. If it is free supply then these items will be considered in the weighted average rate calculation.

    (ii) Other Information:
    The other information contains details of Entry Tax Information, Transporter and Freight information, Insurance, LC Related Information, Packing and Forwarding, C Form Info.


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