Module Flow Diagram
Hire Orders

This process is used to create Hire orders against the Comparative Statement. Here user can create orders directly from mobilization requisition allocation or by referring comparative statements.

The net amount for the individual items will be calculated by using the rate template. (i.e. Rate template is a group of additional components). In the rate template all of the additional percentages like tax components, discount components etc., will be handled.

Based on the process type . hire order information will be captured here to enable the further linked process in ease. Hire orders will be generated based on the order type. The order types are,

(i) Through Requisition
(ii) Through Enquiry
(iii) Repeat Order

Through Requisition:

If the supplier is identified and no need to process for RFQ, then hire orders can be prepared directly by referring the pending allocations recommended for hire. From the list of pending quantities against allocations for hire process, user has to select the items to be processed for Hire Order. Based on the selection, machinery list will be consolidated and shown, and user has to update the necessary rates, taxes and other component details to arrive the landed cost & net amount .

Through Enquiry:

After the preparation and approval of ‘Comparative Statement’, Hire orders can be generated based on the selection done in the comparative statement. After the selection of Job and Enquiry Number, system will show the selected suppliers as per the comparative statement.

After the selection of the supplier, based on the selection of machineries in the comparative statement, system will copy machinery details, attributes, quantity, rates and tax information and assign default as hire order details. User will have the flexibility to modify the quantity alone.

Repeat Order:

Instead of processing RFQ against the requisition, if the hire order has to be generated against the information available in the earlier order, then this process will be used to generate orders.

After the selection necessary machinery details from the pending allocations with restricting the machineries in the reference hire order, system will fetch the necessary information to prepare hire order , after the data fetch, user will have the flexibility to modify the quantity alone.

Invariable to Order types, the following information will be captured during Hire order creation.

    1. Material Source (Allocation)
    2. Rate Source ( Enquiry / Repeat Order / Direct )
    3. Reference Quote Information ( Ref No of Quotation )
    4. Supplier Details
    5. Item Details
    6. Attributes, Quantity, Rate Components (Rate template)against individual items
    7. Minimum work hours for month / flexi work hours for month
    8. Terms & Conditions
      a. Delivery Schedule against individual items
      b. Payment Terms
      c. Delivery Terms
      d. Packing & Forwarding Details
      e. Other Remarks ( if any )
      f. Insurance Details
      g. Freight
      h. Recovery details
      i. Other terms

Hire order numbers will be generated based on the specification.

© URC Infotec Pvt Ltd - CIMS 2018