Module Flow Diagram
Compare Hire Quotations

Hire supplier quotations will be captured in this interface. Supplier details and the necessary reference enquiry information to be selected to load the enquiry details. After the selection of supplier name and the enquiry number, necessary base information will be fetched and updated from enquiry automatically (i.e. item details and necessary other attributes)

To define other terms and conditions like payment terms, delivery terms, freight details etc., , system will have the provision to configure the necessary additional information requirement and based on the configuration, system will gather inputs against terms and conditions definitions.

Quotation Approval:

This process is used to authorize / approve a quotation made against RFQ. During authorization process by double clicking the view user can invoke the complete view against Quotation information , and the approver can view the complete details of the Quotation in view mode and based on the user privileges other operations will be allowed. By default “Auto Approval “to be fixed for this process, later on based on request, authorisation process can be enabled . The user can also reject the Quotation during the approval. If the approver modified the transaction information, then the modified fields will be highlighted with different colour and immediate notification will be sent to the person created the Quotation. After the approver action, immediate notification will be sent to the person prepared the Quotation. System will allow defining approval process for multiple levels. After the approval only, system will allow users to process comparative statement against Quotation’s received.

Quotation Amendment:

The Supplier quotation amendment process will happen here but here internal department will enter the details on behalf of the supplier, since the supplier may not have to facility to enter the quotes / negotiations.

Quotation Amendment Approval:

This process is used to authorize / approve a quotation amendment made against the quotation . During authorization process by double clicking the summary view , user can view the complete details in the Quotation amendment entry screen in view mode and based on the user privileges other operations will be allowed. User can also reject the Quotation Amendment during the approval. If the approver modified the transaction information, then the modified fields will be highlighted with different colour and immediate notification will be sent to the person created the Quotation. After the approver action, immediate notification will be sent to the person prepared the Quotation. The system will allow defining the approval process for multiple levels. After the approval of the approver only, system will allow users to generate comparative statements against quotation amendments.


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