Functional Flow Diagram


RFQ is the process is used to generate enquiries against the pending PR’s / direct enquiries for Quotation Banks. After saving RFQ, Enquiry number will be created automatically and Enquiry date will be the current system date.

If the enquiry type is direct (Only for PCE purpose), then the material detail to be selected from the master and necessary attributes has to be selected against the selected materials.

If the enquiry type is “Against Requisition”, then pending requisitions can be selected through “Fetch” button and in this view option provision will be given to select requisitions based on Job, Warehouse, Item Group, Item Name, Scope/IDC/CAPEX, due date and related information against the selected purchase center. Here we can collate the Purchase Requisitions. At the time of sending the enquiry user can modify the attributes given during the requisition, since RFQ can be raised without having some attributes (make, model etc.)After the selection of items from the requisitions, selected materials will be consolidated and shown in a single view.

Supplier Details
To ease the supplier selection process, system will have two options to load the supplier details for the selection.

    (i) Recommended Supplier
    (ii) All.

If option (i) selected, then all the available suppliers names will be shown for the selection or else If option (ii) selected, then all the supplier list will be loaded based on the following criteria (Group wise will be listed in the list view)

    i. previous enquiries sent for the suppliers,
    ii. previous PO’s raised for the suppliers, and
    iii. suppliers mapped in item master as recommended suppliers..

After the selection of suppliers, necessary contact information like Contact Person Details and Email ID can be viewed here and if user has the privilege the modification can be done for the purpose of RFQ.

Supplier Vs Item Details

After the selection of the suppliers, if required item vs supplier mapping can be done to manage the restriction against supplier vs item selection. (i.e. If no need to sent RFQ for some items to some suppliers).
Based on the Enquiry, quotation will be available for comparative statement, supplier quotations will also get eligible for comparative statement.

  • RFQ Approval: Optional
  • RFQ Amendment
  • RFQ Amendment Approval: Optional
  • Supplier Quotation
  • Quotation
  • Quotation Approval: Optional
  • Supplier Quotation Amendment ( Negotiation )
  • Quotation Amendment
  • Quotation Amendment Approval: Optional
  • Comparative Statement:
  • Comparative Statement Amendment:
  • Raising Purchase Orders against Comparative Statements
  • Purchase Order Approval
  • Purchase Order Supplier Acceptance
  • Purchase Order Closing
  • Purchase Order Amendment
  • Purchase Order Amendment Approval
  • Purchase Order Supplier Amendment Acceptance
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