Pieceworkers
Functional Flow Diagram

PRW WO Request:

This process is used to create a work order request to PRW against a Job. Based on the Scope or IDC/DC linked against a Job, the work group details will be displayed.

The request will be raised against work group quantity / amount and the requested quantity should not exceed the approved work group quantity / amount.

PRW WO Request Approval:

This process is used to authorize / approve a PRW WO request by verifying the details. Approved requests

PRW Work Order Creation:

PRW Work Order Creation process is used to create Work order for PRW. Work Order can be created only if the work order request is approved. The work order can be generated for the work items available under work groups mentioned in the work order request. Work Order can be created only based on the approved Work Item quantity and the work item quantity shall not exceed the total pending work item quantity. Multiple work orders can be raised for a work order request.

While creating the work order itself, the tax details, payment details, terms and conditions, material / plant provision (to be given to party) details are also specified. For material/plant provisions (to be given to party), the quantity and rate will be captured in the work order. In the plant provision, duration can also be mentioned. Documents can also be attached while creating a work order.

PRW Work Order Approval:

This process is used to authorize / approve the Work Order for the Piece Worker based on the approval limit. In this process, approver can edit the fields and approve. The provision will be given to the user to view the history of the changes made. The system will allow to define the approval process for multiple levels. Approved work orders will be considered for further transactions.

PRW Work Order Amendment:

This process is used to modify in the approved PRW work order. The user can change the Work Order Validity Date, work item rate, work item quantity, payment centre, terms and conditions, material/plant provision (to be given to party), addition/deletion of work items, rate component details.

PRW Work Order Amendment Approval:

This process is used to authorize / approve the amended details of PRW work order based on the approval limit. The provision will be given to the user to view the history of the changes made. Only after approval, the Amendment gets effective.

PRW Measurement Entry:

PRW Measurement Entry is used to track the completed work item details for the selected period to prepare PRW bill. Work Order Number and Structure (Place or Work) should be mentioned at the measurement entry.

Measurement quantity should not exceed the total work order quantity/amount. Both abstract level quantity and detailed measurement entry (LBD & Steel Measurements) can be entered against work item. Work item rate will be arrived from the work order.

PRW Measurement Approval:

This process is used to authorize / approve a PRW Measurement Entry by verifying the measurement entered in the Measurement Entry. Approved measurements will be considered for the PRW Bills.

PRW Bill Generation:

This process is used to generate Bill for all Piece Rate Workers in the Job, based on the selected period and based on the quantity of work done. The bill details will be taken from Daily Progress Entry or from Measurement Entry based on the configuration fixed at Job Settings. Work Item quantity/amount will be shown against the party and Work Item Rate will be arrived from work order. Based on the generated work item amount, gross amount will be arrived for a party against work order. Additions / Deductions such as NMR Debits, material /plant supply amount, Retention amount etc will be shown during bill generation. Work Item Deductions, With-held and Part Rate will be handled in Bill Generation. Part rate (part payment for the work done quantity) and the with-held (work item quantity to be with held and released in the next bill) options are given to the user, so that he can view and select the part rate and the releasable items of the previous bills for the corresponding party.

If there are more than one work order for a piece worker, then bill will be generated for each work order. But the TDS will be calculated based on the TDS rules defined in the finance module. Lower Tax will also be considered (if any).

Labour supply deductions will be considered from the NMR debits (if any).

Material / Plant deductions will be considered from the respective modules. If provision is not provided for a material in work order and material issued against the work order, then the same will be considered for deduction by considering the rate defined in issue. If provision is not provided for plant or machinery in work order and issued against the work order, then the same will be considered for deduction by considering the rate defined in the P&M module.

PRW Bill Advance Recovery:

The Advance amount already paid to the piece rate worker can be recovered based on the rules defined in the finance module. TDS will be deducted only after deducting the recovered advance amount.

PRW Bill Advance Recovery Approval(Optional):

The recovered advance details will be available for approval and only after the PRW Bill Advance Recovery Approval the Bill details will be considered for PRW Bill Approval.

PRW Bill Approval:

This process is used to authorise all PRW (Piece Rate Workers) bill in the Job, based on the selected period. Approved Bills will be considered for reports and Finance.

PRW WO Closing:

This process is used to close the work order for the PRW. During closing the work order, the system will display the details like pending work against the work order, total work order quantity/amount, executed quantity/amount. If any approved measurements are available, then the system should not allow closing the work order until the approved measurements are billed. Provision will be there to reject the unapproved measurement against the work order.

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