Functional Flow Diagram

Sub Contractor Work Order Request:

This process is used to raise a work order request to Sub Contractor against a Job. Based on the Scope or IDC or DC linked against a Job, the work group details will be displayed. Request will be raised against work group quantity/amount and the requested quantity should not exceed the approved work group quantity/amount.

Sub Contractor Work Order Request Approval:

This process is used to authorize / approve a Sub Contractor WO request by verifying the details. Approved Work Order requests will be considered for further transactions.

Sub Contractor Request for Quotation (Enquiry) - RFQ:

Sub Contractor RFQ is the process is used to generate enquiries against the WO Request. After saving Sub Contractor RFQ, Enquiry number will be created automatically and Enquiry date will be the current system date & which can be edited (if required).The work item details will be loaded based on the work group details mentioned in the request.

Sub Contractor Details

To ease the Sub Contractor selection process, system will have two options to load the Sub Contractor details for the selection.

    (i) All
    (ii) Recommended Sub Contractor.
If option (i) selected, then all the available Sub Contractor names will be shown for the selection or else if option (ii) selected, then recommended Sub Contractor list will be loaded based on the following criteria
    i. previous WO enquiries sent for the Sub Contractor,
    ii. previous WO’s raised for the Sub Contractor
After the selection of Sub Contractor, necessary contact information like Contact Person Details and Email ID can be viewed here and if user has the privilege the modification can be done for the purpose of RFQ.

Sub Contractor Vs Item Details

After the selection of the Sub Contractor, if required work item vs Sub Contractor mapping can be done to manage the restriction against Sub Contractor vs work item selection. (i.e. If selected items to be sent to selected Sub-Contractors for enquiry).The comparative statement will be generated from the quotation received from the Sub-Contractors.

  • Sub-Contractor RFQ Approval (Optional)
  • Sub-Contractor RFQ Amendment (Optional)
  • Sub-Contractor RFQ Amendment Approval (Optional)
  • Sub Contractor Quotation
  • Sub Contractor Quotation Approval (Optional)
  • Sub Contractor WO Quotation Amendment
  • Sub Contractor WO Quotation Amendment Approval (Optional)
  • Comparative Statement
  • Comparative Statement Amendment
  • Sub Contractor WO Creation
  • Sub Contractor WO Approval
  • Sub Contractor WO Amendment
  • Sub Contractor WO Amendment Approval
  • Sub Contractor Measurement Entry
  • Sub Contractor Measurement Entry Approval
  • Sub Contractor Bill Entry
  • Sub Contractor Bill Entry Approval
  • Sub Contractor Bill Generation
  • Sub Contractor Bill Advance Recovery
  • Sub Contractor Bill Advance Recovery Approval(Optional)
  • Sub Contractor Bill Acceptance (Optional)
  • Sub Contractor Bill Approval
  • Sub Contractor Work Order Closing

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